These are about as close as you can get to a “paperless office”, at least for a sufficiently small office. The leading examples are Evernote and Microsoft’s OneNote. However, he’d still have to use different programs to access some different types of data.Īn interesting alternative is to store everything in a sort of portmanteau program that will also help organise it. The simplest way to do this is to upload project folders to an online storage service such as Dropbox, Microsoft OneDrive, Google Drive or whatever. If your dad wants to access his files from anywhere with a smartphone or a tablet, then he will probably need to put copies online. (Always include a job number in emails if a project involves working with different people in different companies.) OneNote and Evernote In any case, you can usually find the same emails by looking in a mail folder, or by searching for an email address or a job number. This works for a small number of emails, but – as you have found – it’s too much work to handle all emails that way. You can, of course, save emails as text files or PDFs and add them to project folders. Whether it’s worth adding emails is another matter, and I don’t think many people bother.
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